Before you do anything, create a backup of your data from within the desktop program. This is always a good thing to do, and it is especially critical in the multi-user environment created by the Online Edition. Backup your data on a regular basis (e.g. daily or weekly).
There are two steps that you must take before using the Online Edition:
Step 1: Setup user(s) in the Online Edition
The first thing you need to do is create at least one user account for accessing the online edition. A default administrative account is available on a fresh install of the program, but you will want to remove this account as soon as possible to prevent unauthorized access to your data.
You can run the online program by using the following address in your web browser:
http://<your domain name>/waoe
(This assumes you put the Worship Assistant OE files in a directory called waoe.)
If everything is configured correctly, you should be presented with the login screen. At this point, you can use the following:
Username: ADMIN
Password: admin
Once you have logged in, click the User Manager link on the top menu. Click the Add User link. Create a user with full permissions (everything checked except the last item), then add any additional users you may want to allow access to the program. When you are finished adding users, and you are satisfied you can login with full permissions using another account), you should delete the default administrative user (or change the password).
Step 2: Import your dataset from the desktop version
The second step is getting the data that you currently have in the desktop version of Worship Assistant into the online version. This can be quite time consuming, but you should only have to do this once!
(Did you remember to backup your data? It's easy to do right from within Worship Assistant!)
To perform the initial import into the online version, run the desktop version of Worship Assistant, and select File->Synchronize MySQL from the main menu.
The first thing you will need to do is fill in the login and database information necessary to access the MySQL server remotely. The Username, Password, and Database name should be identical to the values you entered in the config.php file when you set up the Online Edition. The Hostname value will probably be different. Whereas in the Online Edition you entered localhost (because the web server is accessing the MySQL server locally), in the desktop you will need to enter the domain or computer name where the server is located (e.g. www.churchassist.com). When you are finished entering the server info, click Test Connection to ensure that you can connect to the server.
To import your data for the first time, you will want to click Full Copy Local to Remote. You will be prompted for a Username and Password - this must match a user entered in the Online Edition with the proper permissions. The import process may take awhile, depending on the speed of your Internet or network connection, and the size of your dataset.
Note: there is an additional field on this dialog called Station ID. It is important that each Worship Assistant desktop client that synchronizes with the online data have a unique ID. Please see the topic Adding Additional Clients for more information.